Privacy Policy

  1. Introduction

This website is operated by Republic of Media Limited. All references to ‘our’, ‘us’, ‘we’ or ‘company’ within this Privacy Statement are deemed to refer to Republic of Media Limited (a private limited company with registration number 07898268). We are a data controller for the purposes of data protection legislation.

This Privacy Statement applies to all users of this website. We respect, and endeavour to protect, your privacy. We provide this Privacy Statement to help you to understand what we may do with any personal information that we obtain about you. This Privacy Statement is incorporated into, and forms part of, the Terms and Conditions, which govern your use of the website in general.

We reserve the right to update this Privacy Statement at any time, and we will provide you with a new privacy notice when we make any substantial updates. We recommend you regularly check this page to ensure you have read the most recent version.

 

  1. Questions or comments

If you have any questions, comments or requests regarding your personal information you can contact us at:

Republic of Media Limited

4th Floor

Nova House

3 Ponton Street

Edinburgh

EH3 9QQ
Email: hughm@republicofmedia.co.uk.

 

If you are unhappy with how we handle your personal information, you have the right to make a complaint to the Information Commissioner’s Office at any time by calling 0303 123 1113.

 

  1. What is personal information?

Personal information relates to a living individual who can be identified from that information, either by that single piece of information or by combining it with another piece of information that we hold or might hold in the future. Personal information could include things like your name, address or email address.

 

  1. How and why we collect your personal information

 

INFORMATION WHY WE COLLECT IT AND HOW LONG WE RETAIN IT LEGAL BASIS
Information you provide to us when you contact us via phone or email: this may include your name, email address, telephone number and any other personal information you choose to provide to us. We collect this information to allow you to contact us with any enquiries and to answer those enquiries.

We will delete your personal information within 12 months of the date on which we consider our correspondence has ended.

If you enter a contract with us for the provision of services, we will retain this information throughout the duration of our contract with you and for two years thereafter.

We collect this information on the basis that it is in our and your legitimate interests to do so, our interests being that we wish to inform you about our services.

If the correspondence results in us entering a contract with you, we will continue to process your personal information on the basis that it is necessary in order for us to fulfil our contractual obligations to you.
Information you provide to us when you apply for a job with us: this will include your name, email address, telephone number, career and education information and any other personal information you choose to provide to us. We collect this information so that we can contact you in relation to your application for a position.

If you are unsuccessful in your application we will delete your personal information within seven months of notifying you of the outcome of the recruitment exercise. If you provide us with your consent to do so, we may retain this information for a longer period of time in order to contact you about future vacancies.

If you are successful in your application, we will provide you with a further privacy notice in relation to how we use and retain your personal information.

 We collect this information on the basis that it is in our and your legitimate interests to do so, our interests being that we would like to consider you for a position.
Information we collect about you when you visit our website via cookies: we use cookies to collect personal information including your IP address and information about how you navigate our website. In common with many websites, we use “cookies” to help us gather and store information about visitors to our website. This information helps us analyse and improve our website and services.

For more information and details about how long we retain this information please see our Cookies Policy 

 Except for cookies that are strictly necessary for the operation of our website, we will only collect this information where you have provided us with your consent to do so. We ask for your consent by way of a “cookies banner” when you first visit our website. You can withdraw your consent at any time by changing your browser settings.

For further information, please see our Cookies Policy 
Information we collect about you when you visit our website via reverse IP tracking software: we use a service provider called Lead Forensics which identifies the IP addresses of visitors to our website and notifies us of the organisations who have used our website. We collect this information in order to improve our website and tailor it to the types of visitors we receive.

We may use this information to contact you in relation to our services.

 We collect this information on the basis of ours and your legitimate interests. Our legitimate interests being that we wish to improve our website and contact you in relation to our services.

 

  1. Change of purpose

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal information without your knowledge or consent where this is required or permitted by law.

 

  1. Disclosure of Personal Information

We value your privacy and will only share personal information with third parties where required by law or where we have another lawful basis for doing so.

We may share your personal information with third parties, for example, in the context of the possible sale or restructuring of the business. In this situation we will, so far as possible, only share anonymised data with the other parties before the transaction completes. Once the transaction is completed, we will share your personal data with the other parties if and to the extent required under the terms of the transaction.

We may also need to share your personal information with our professional advisors (such as our lawyers and accountants) to seek professional advice, our insurers, a regulator or to otherwise comply with the law.

We will share your IP address with our IP address tracking provider, Lead Forensics, as outlined above.

Where you have consented to cookies, we will share your personal information with our third party cookie provider; Google. Please see our Cookies Policy for further information.

 

  1. Links

Our website may contain links or references to other websites outside of our control. Please be aware that we have no control over these websites and our Privacy Statement does not apply to these websites. We encourage you to read the privacy statements and terms and conditions of linked or referenced websites you enter.

 

  1. Security

We take security seriously and we take precautions to keep your personal information secure. We have put in place appropriate physical, electronic and managerial procedures to safeguard the information we collect. We have no control over the privacy of any communications while in transit to us. We recommend that you do not include confidential, proprietary or sensitive information in such communications.

In the unlikely event that we believe that the security of your personal information in our possession or control may have been compromised, we may seek to notify you of that development. If a notification is appropriate, we would endeavour to do so as promptly as possible under the circumstances, and, to the extent we have your e-mail address, we may notify you by e-mail.

You are reminded that, in accordance with the Terms and Conditions for this website, which include this Privacy Statement, you are responsible for maintaining the strict confidentiality of any password, and you are responsible for any activity under your account and password. It is your sole responsibility to control the dissemination and use of your password, control access to and use of your account, and notify us when you desire to cancel your account. We will not be responsible or liable for any loss or damage arising from your failure to comply with this obligation.

 

  1. Transferring personal information outside the EU

We will transfer personal information outside the UK or the EU where our third party service providers (for example, Google) host, process or store data outside the UK or the EU. Where we do this, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

 

 

  • Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US. For further details, see European Commission: EU-US Privacy Shield.

 

  1. Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a “data subject access request”).  This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to you or another party.

 

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact us at the details noted above.

You will not have to pay a fee to access your personal information (or to exercise any of the other rights).  However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time.  To withdraw your consent, please contact us. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.

As required, this Privacy Statement will be supplemented by additional legal requirements in jurisdictions where we conduct business. Nothing in this Privacy Statement or otherwise will create, or add to, any right or claim (whether legal, equitable or otherwise) that any individual or person may have at law or otherwise against the company or any third party or any of their respective directors, officers, employees, agents or representatives, nor will the existence of this Privacy Statement or its application impose or add to any obligations or liability upon us which we do not already otherwise have under law.